Tag: Laulima

The Ins and Outs with Laulima Forums, Rubrics, and Gradebook Integration

One reason you may have for using the new Gradebook tool in Laulima is its ability to pair with the new Rubrics tool. (Note: Laulima Rubrics can only be paired with the new Gradebook tool and not the Gradebook Classic tool.) Furthermore, the Rubrics tool integrates with other tools such as Assignments, Tests & Quizzes, and Forums, allowing you to provide transparency and feedback to students about how they are graded.

However, we would like to share about an issue regarding using a rubric (Laulima Rubrics) associated with a forum topic (Laulima Forums) and the Gradebook tool. When you are grading via Forums using an associated rubric, the graded rubric criterion (i.e. individual score for each criterion) and criterion comments (i.e. individual comments for each criterion) you may input do not transfer to the Gradebook (although the overall grade and general comments do). Thus, students are unable to see how they are graded for each criterion and any criterion comments you make using the rubric.

Graded rubric criterion and criterion comments

We have come up with a suggestion to circumvent this issue until the developers can provide a permanent solution. The purpose behind this suggestion is to still provide students with a visible rubric using the Rubrics tool when accessing the forum activity in the Forums tool.

First, add the Forums and Gradebook tools if you don’t already have them added to your Laulima course site. Importantly, hide the Rubrics tool from student’s view under Site Info > Tool Order. (We discovered a bug that sometimes allows students have the ability to edit unlocked rubrics.)

Second, associate the rubric in both the Forums and Gradebook tools.

  1. Create the rubric in the Rubrics tool.
  2. Add a new gradebook item in the Gradebook tool and associate it to the rubric. (See screenshot below, left.)
  3. Associate the forum activity in the Forums tool to the Gradebook item in the forum topic settings. This will then allow you to associate it to the rubric. (See screenshot below, right.)

Edit Gradebook item to associate rubric. Edit topic settings of Forum to associate to Gradebook item and rubric.

Third, when you grade the forum activity using the rubric, grade via the rubric you associated with the Gradebook tool and not the Forums tool if you are providing a score for each criterion and/or criterion comments. (Remember, grading using the rubric via the Forums tool will not transfer the graded rubric criterion and criterion comments you make to the Gradebook tool. Only the total score and general comments transfer.)

Unfortunately, grading forum posts via the Gradebook tool may create a disconnected experience for you as the instructor, so we recommend opening two windows when grading – one for Forums and the other for Gradebook. This way you can read the students’ posts via Forums in one window as you grade and provide comments in the associated rubric via the Gradebook in the second window.

Note: UH ITS has been made aware of this issue so it may get fixed in the near future.


View Laulima New Gradebook Laulima New Gradebook: Transparency, Consistency, Efficiency session recording.


What’s My Grade? Using Laulima Gradebook

As the semester winds down and much student learning has taken place, there is a common question being asked, what’s my grade? The answer should not come as surprise because a final grade is comprised of many smaller grades earned throughout the semester. Having an organized and well maintained gradebook communicates that much need feedback to your students. During a semester “grades” factor into decisions like to whether a student chooses to drop or withdraw from a class and instructors may look at grades to help identify students who need additional outreach and support. Maintaining an up to date and accurate gradebook is also a item on the Leeward CC DE Guidelines for sound course design (Leeward DE Guidelines 5.6). We recently held a webinar on this subject and are able to share the presentation, “What’s My Grade? Laulima Gradebook (12:48).” 

Laulima Gradebook tutorial

Lastly, here are some summary points to remember:

Dashes don’t equal zeros.

As we approach the end of the semester, missed scores for Gradebook Items should be converted to zeros to provide the most accurate calculated grade to the student. There is a button in Course Grades (scroll to bottom of that page) to convert all dashes in your Gradebook to “0”s. (Best practice tip: Throughout the semester as assignments are graded, put in zeros for those who did not submit their assignments so students can see their actual course grade at any point during the semester since dashes do not count against their course grade.)

Three steps to successfully publishing (final grades).

  1. Use the Publish tab to submit final course grades from Laulima Gradebook to MyUH Banner.
  2. Identify the last date of attendance for students who have not passed your course.
  3. Log into MyUH Final Grades. For students who have not passed the course input date of last attendance and submit grades.

If you are in doubt on your successful submission you can email LeeCC campus Registrar, Grant Helgeson (helgeson@hawaii.edu). Include: Subject & Course Number CRN (e.g. ENG 100, CRN: 12345)

Mahalo for spending your Convocation Week with us

It was so nice to see everyone back from summer break during Convocation Week!

The EMCers hit the ground running before the semester started by offering several opportunities and professional development events during Convocation Week. Many digital badges were awarded to participants who participated and accomplished the events’/workshops’ objectives (perfect for including as evidence in contract renewal / tenure / promotion dossiers). Here’s a quick re-cap of what happened.

Tech It Out Day

We enjoyed another great Tech It Out Day at Leeward CC on Tuesday, August 16, 2016. Tech It Out Day is an event to explore how technology can enhance teaching and learning in the classroom and online where participants can “test drive” a variety of technology tools, network with peers, and celebrate the start of a new semester.

Tech It Out Day 2016 Google Forms Quizzing session

This year, we were fortunate to have some faculty facilitate sessions by sharing how they use technology in their classes and leading folks through getting started with using the technology tools that they shared. A participant said, “Thank you for the short but very useful sessions! I learned a lot without feeling like the workshops went on for too long! Also, these workshops are so helpful, I can definitely use them in classes.” Another participant commented, “Thank you for engaging sessions. They got right to the point and provided immediately useful information and other resources.” Facilitators and participants earned Tech It Out Day 2016 badges for their involvement and participation.

Now that you got to see and try a few new things, if you would like further help using what you learned or tried, feel free to contact us. We’d love to help you take it to the next step.

Tech It Out Day 2016 Anki session

Tech It Out Day 2016 Swivl session

For more photos, check out our Tech It Out Day 2016 album.

Laulima Challenge

Following Tech It Out Day on Tuesday, we had a full house at the Laulima Challenge workshop, facilitated by Greg Walker, Brent Hirata, and me. Everyone was super engaged and learned how to set up the basic tools in Laulima by working together in pairs to do several tasks in Laulima to complete the Laulima Challenge activity. At completion, they earned the “Laulima Challenge Finisher” badge.

Laulima Challenge group

Smart Classroom Challenge

On Wednesday, August 17, 2016, Brent Hirata facilitated two Smart Classroom Challenge workshops where instructors had the opportunity to learn about, troubleshoot, and try out the Smart Classroom technologies. Reef Amano, Electronics Technician at the EMC, was also there to lend a hand answering technical questions about the hardware. Participants appreciated the opportunity to access a typical Smart Classroom as well as the newer Smart Classroom in the Education Building. By completing the Smart Classroom challenge activity, participants earned the “Smart Classroom Challenge Finisher” badge.

Syllabus Makeover Challenge

On Thursday, August 18, 2016, I facilitated the Syllabus Makeover Challenge workshop. We had guest instructor, Michele Mahi, start things off by sharing her visual syllabus. Then, we discussed various syllabus activities and how we can create more value of it for the students through creativity and design, created a basic doc with the textual contents for a syllabus, and then transformed it into a dynamic, purposeful, and visual syllabus. A free Google Slides template was shared and participants learned different ways to share their syllabus with their students. A collection of instructors’ syllabi can be found here. Participants were excited to bring new life into their syllabus and many finished creating their visual syllabi after the workshop. Once they implement and share how things went, they can earn the “Visual Syllabus Creator” badge.

Self-Introduction Video

Convocation week was also an opportunity for folks to record a self-introduction video. A self-introduction video is great to help students get to know you, about the course or service you provide, and establish a connection with you. Visit our growing collection of self-introduction videos by Leeward CC faculty and staff.

See You Around!

We enjoyed our time with you and hope to see you around, work with you, and see you in our upcoming workshops/events this semester. If you haven’t attended our Convocation Week events this semester, we hope that you do next semester!

Upcoming Events

Don’t miss out! Register now for:

5 things to help you get ready for Fall 2016

Summer just flew by! Are you ready for fall semester? Here are a five things the EMC can help you with to get ready.

1. Tech It Out Day 2016 starts tomorrow!


Come say hello to all your colleagues and participate in four, quick 30-minute instructional technology sessions. You’ll walk away with valuable tips and tools you can integrate in your classes. We’ll also have a fun bonus session at the end – Pokemon Go @ Leeward. This event is free, including beverages and snacks, and open to the Leeward CC Ohana. Quick, register now!

2. Are your Laulima course sites set up?


Laulima is the University of Hawaii’s online collaborative learning environment. You can use Laulima to organize class materials, streamline communication with your students (including feedback on assignments and grades), reduce paper use, and increase student engagement for your online and face-to-face classes.

What’s new in Laulima? Find out here.

Quick Tip: Add the “Statistics” tool in your Laulima site before the semester starts to track student activity in your Laulima course site such as students logging in, accessing certain tools, and more.

Register for the Laulima Challenge which starts after Tech It Out Day on Tuesday, August 16 at 1:00-2:30 PM, where you’ll work with a partner to learn how to use Laulima’s basic tools so you can set-up your courses for the upcoming semester.

3. Get to know your Smart Classroom


Over 60% of Leeward Community College instructional spaces are designated “Smart Classrooms.” These rooms contain the necessary audio, visual, computer and network infrastructure to support 21st century teaching and learning.

Register for the Smart Classroom Challenge on Wednesday, August 17 at 3:00-4:00 PM, to learn how to operate Smart Classroom technologies to support classroom instruction by working with a partner to create an engaging learning activity for students that uses Smart Classroom technologies.

Will you be teaching in the Education Building? Register for the Smart Classroom Challenge (Ed Building) on Wednesday, August 17 at 4:00-5:00 PM.

4. Give your syllabus a makeover

Creating a course syllabus and making it available to students is an essential responsibility as an instructor. Creating an interactive syllabus activity paired with a visual syllabus can help your students learn about the course requirements in a more meaningful way and get them excited about what they will be learning.

Quick Tip: Here are some required and recommended Leeward CC syllabus blurbs you can copy/paste into your syllabus.

Register for the Syllabus Makeover Challenge on Thursday, August 18 at 8:30-10:00 AM, to get started on creating a syllabus activity and giving your syllabus a “makeover” into a visual syllabus.

5. Make a self-introduction video


Self-introduction videos can help you attract students to take your course, establish social presence, and build community in your course. Visit our website to make an appointment to have your self-introduction video recorded by our EMC Video Production crew.



The friendly folks at the EMC are available to help you enhance your teaching and students’ learning. Contact an Educational Technologist today.

Laulima – End of the Semester

Here are a few handy tips for wrapping up your semester if you’re using Laulima:

  1. Publish grades from Laulima to Banner (MyUH) – Remember to fill in zeroes in the Laulima Gradebook for students who didn’t turn in their assignments. Otherwise, a dash indicates that those items will not be calculated into the students’ final course grade and the student will receive a grade higher than what he/she earned.
  2. Export your Gradebook from Laulima – Use this method if you prefer to export your grades into a spreadsheet before inputting final grades into UH banner or if you prefer to download a spreadsheet file of students’ grades for your records.
  3. Preparing for the next semester – This includes how to publish grades to Banner (MyUH) and copying course materials to next semester’s Laulima course site.

Need more help? Contact the EMC Educational Technologists. For Laulima technical questions, click on the “Request Assistance” link found at the bottom of the Laulima website.

What's New in Laulima

whats new
General Updates/Changes

  • Enhanced user navigation, including collapsible toolbars, direct access to some tools from the navigation tab area, and new icons
  • New tutorial that introduces you to basic functions; can be accessed later if dismissed
  • Built-in Help now with images and improved search function
  • “Users present” list moved to bottom-right and can be toggled open and closed
  • Calendar widget in MyWorkspace lists from which site events are listed
  • New tool: Lessons – used to assemble and structure content
  • New Tool: Sign-up – sign up for meetings, have it listed on the schedule tool
  • “Tasks, Tests and Surveys” now known as “Assignments, Tests and Surveys”
  • “Site Stats” now known as “Statistics”
  • The “Blogs” and “Blogger” tools have been replaced by “Clog
  • The “Discussion” tool has been phased out and is no longer available (note: NOT the “Discussion and Private Messages” tool)
  • Tools hidden from student view will now appear with gray italic text in the left menu list

Tool Updates

  • Instructors can now submit assignments for students (via View -> Assignment List by Student)

Assignments, Tests and Surveys (formerly known as Tasks, Tests and Surveys)

  • Ability to print out assessments with or without answers
  • Ability to Export tests to QTI files (not yet working)


  • Some language has changed in the tool; “Post New Thread” is now “Start a New Conversation” and there is a “Display Message Content”/”Display Subject Only” toggle button
  • New grading workflow
  • Ability to duplicate forum or topic
  • Option to have student post something before being able to read
  • New permissions layout


  • When using Categories/Categories & Weighting you can now:
    • Enable drop highest
    • Enable drop lowest
    • Enable keep highest
  • Added PDF export in addition to Excel and CSV export
  • Can Hide/Show columns

Site Info

  • If a site is unpublished, you can click to publish from outside Site Info (by clicking on the “Unpublished Site” badge’s “(Publish Now)” link
  • Timestamp at the bottom of participant list notes when last change was made
  • In “Page Order” you can lock a tool/page which hides tools and disables the use of them
  • You can no longer add tools in “Page Order”

Profile Tool

  • Can also access via the bust icon in the upper right as well as from My Workspace tab


  • Ability to upload .zip files and extract its contents, and also .zip Laulima folders

Tests & Quizzes

  • New user interface with tabs to switch between working (pending/core) and published assessments
  • Ability to set score for all students who have not submitted (“Apply This Score”)
  • New question type “Survey – Matrix of Choices” for implementing Likert scales; can be used in conjunction with anonymously graded assessments
  • “Numeric Response” question type now supports scientific notation and complex numbers
  • Ability to display due date on schedule when publishing assessment
  • Graders comments can now be exported as part of an assessment Excel spreadsheet export
  • Ability to print a “paper test” version from Working Copies.


Leeward CC’s First Open Educational Resources ENG 100 Course

Susan Wood

Susan Wood, Professor CC of English, was the first at Leeward CC and in the UHCC system to create an open, online course for English 100: Composition I, which provides students with zero textbook cost, and allows anyone to re-use and re-mix her materials under the Creative Commons BY-NC-SA 4.0 license. With assistance from the Leeward CC Library, Susan found and used Open Educational Resources (OER) and her own content for the content modules. I was fortunate to work with Susan in planning and developing the content modules, putting the content in a weekly modules format using Google Sites, and publishing it as a template site for other Leeward CC ENG 100 instructors (or anyone) to re-use and re-mix under the CC BY-NC-SA 4.0 license. Susan also created a companion Laulima course site for instructors to copy to use with the weekly modules site and we created an Instructor’s Guide to help instructors put the course together.

The following is a guest post from Susan Wood.


I was fortunate to be granted a sabbatical for Spring 2015. Part of the project that I proposed in my sabbatical application was to create an online ENG 100 course using Google Apps for Education that would be available for lecturers (or anyone) to use if they were assigned to teach an online ENG 100. After that project was approved, I was approached by both Kay Caldwell and Leanne Riseley and asked to consider creating the course using Open Educational Resources (OER). I knew very little about OER but have always used textbook cost as a major factor when choosing a textbook, so I decided it would be a worthwhile addition to the project. I did not realize at that point what an adventure I would have in the world of OER.

My first exposure to OER was a video on the Leeward CC Open Educational Resources Guide. In the video, which has since been replaced by Jayne Bopp’s wonderful video, an instructor in social sciences effusively talked about how she decided textbooks were too expensive for her students, so she found a fantastic OER textbook, pasted the link to the textbook into her course website, and proceeded to teach her course from this free resource. She made it sound so easy… all I needed to do was find the perfect OER textbook for ENG 100 and I would be on my way!

However, after weeks of searching and reading, I realized that there was no perfect ENG 100 textbook. I did find some OER ENG 100 textbooks, but some were really long and cumbersome, some were poorly written (ironic, I know), some didn’t cover the range of material we cover in ENG 100, and some were incomplete. It was then I realized I would have to create the course using a re-mix of content from several of the textbooks.

My next step was to pick the best of the content from the textbooks I found. I bookmarked the three textbooks that had material that I thought would best fit in a Leeward CC ENG 100 course, and then I set to work. I wrote an outline of the course and then proceeded to search through the OER textbooks and pull materials that I then revised as needed to fit the course objectives.

Collecting course content was a mostly enjoyable process because I got to explore what others teach in first-year writing courses. It was also professionally invigorating to read through so many different approaches to teaching first-year writing. At times, though, collecting content was frustrating when I could not find what I needed– so I had to create some content myself. Luckily, I had Rachael Inake to help me with the technical aspects of creating Google Slides, YouTube videos, and PowToons, and I was able to use these tools and more to create content. All in all, the experience of choosing, re-mixing, and creating OER was a very positive one.

The ENG 100 course is now finished and I am very pleased with how it turned out. I am excited to use the course for the first time this summer and will use it again in the Fall. I am also really excited that my students don’t have to buy a textbook. In past semesters, some students would go for weeks or even the entire semester without a textbook because they could not afford all of the textbooks for all of their courses. I am thrilled that I can now offer a course that does not burden students with the cost of a textbook. OER makes that possible.


Below are a few screenshots of the ENG 100 OER course materials.

Screenshot of week 7's module
Screenshot of week 7’s module
Screenshot of ENG 100 Laulima site
Screenshot of ENG 100 Laulima site
Screenshot of the ENG 100 OER Instructor’s Guide
Screenshot of the ENG 100 OER Instructor’s Guide

Susan’s materials available for accessing, copying, re-mixing, and re-using, under the CC BY-NC-SA 4.0 license:

Please contact the Educational Media Center (EMC) if you’d like to set up an ENG 100 OER course site using Susan’s OER materials or if you’re interested in using OER materials or creating an OER course.

We can’t wait to hear how things turn out for Susan and her students next semester!

The Power of Laulima Groups

If you are teaching a course this semester, whether it be face-to-face or online, you might like to learn more about Laulima’s Group feature.  This tool allows you to assign students to groups in Laulima which can be a time saving benefit for an instructor.   For example assigning students to groups or teams for the purpose of small group discussion is a common activity in an online course.    But did you know that for a few extra minutes of setup you can formally structure you students into Laulima Groups within your course.

One really nice reason to do this is to save time when grading.   It can be daunting to scroll through a list of 25+ student names in the Gradebook, if you have Laulima Groups setup you can easily select All Grades> View by group.  So instead of scrolling to find student names, you only see the students who are in that group.

Another nice thing you can do once groups is set up is send mail messages to specific groups.  In the Laulima Mailtool you will now see the option to send messages or attachments to specific group.  That saves you the time of having to look up who is in each group every time you want to email the group.

For those who use the Laulima Forum tool for discussions, Laulima Groups allow you to setup a Forum with individual Topics unique to each group.  For example, Forum= Week 1 discussion topic  and Topics= Group 1, Group 2, Group 3…    Allowing Group 1 to “write” posts only in Group 1 topic while allowing everyone else only to “read” and follow Group 1’s discussion.

Additionally a neat thing that you can do once Laulima Groups are setup is send course Laulima Announcements to specific groups.     You can create a group called “Please Remind Me” and populate it with students who want constant reminders.  Then create your Laulima Announcements, schedule them for mid week delivery and specify to only send it to those in the “Please Remind Me” group.  Similar notifications can be setup with Laulima Assignments.

Instructors can manage the group membership at any time and if students drop the course their information is removed from the group and your Laulima course.

To start creating your groups in Laulima go to Site Info> Manage Groups.  Then simply select Create New Group.  Select your students (Hold down Control key to select more than one)  on the left and click the single “>” icon to move them over to the group.